The Belgian company COSEP, operating in both Belgium and France, provides services spanning from planning and project management to health and security coordination in the construction industry. Since starting in 1998, the company has managed an extensive range of projects, from historical monuments to large hospital complexes, covering a fast-growing sector.
From project launch to completion, COSEP manages the entire construction process and provides maintenance services for buildings they have worked on.
The Challenge
Given their wide variety of services and diverse projects, document management is crucial in COSEP’s work.
Their previous process required the full attention of a qualified engineer to analyze, collate and record inbound documents via Microsoft Excel. This proved time-consuming and impractical for a transparent audit history.
“We needed to automate our documentation workflow and free up time for our engineers and architects with a platform like Bricsys 24/7,” Florian Gaubert, COSEP CEO, recalls.
The Solution
COSEP chose Bricsys® 24/7 as their cloud-based common data environment for team members to view, annotate and approve project documentation with efficient, reliable tools. This collaboration platform met their needs in three key areas: providing detailed audit reports, role-based project permissions, and automated document workflows.
Every file action in Bricsys 24/7 is recorded and tracked securely to ensure that the total history of a document is available to administrators and process auditors. Role-based permissions give each user access to the files, folders and applications that they need without security risks. And finally, project managers can create, edit and manage workflows that automate repetitive tasks with a simple drag-and-drop graphical editor.
Overall, COSEP found this solution facilitated project collaboration, reduced the chance of miscommunication and errors, and freed up time for engineers and architects for other complex project work.
Results
COSEP quickly noticed how intuitive Bricsys 24/7 is as their simple yet powerful construction solution.
“Getting started with Bricsys 24/7 was easy for all users—project administrators, engineers and architects,” says Gaubert.
Their teams got to work streamlining their core administrative process: downloading, sharing and getting documents approved. For managing documentation in real-time, COSEP also uses Letsbuild Aproplan, a platform for on-site follow-up with issues and planning that works seamlessly with Bricsys 24/7.
“It couldn’t be simpler. Being able to create workflows that are easy to understand for all users has been a decisive factor in choosing Bricsys 24/7," adds Gaubert.
They use automated workflows to facilitate the approvals process, ensure all stakeholders have the most up-to-date information, and automatically transfer documents at a given time.
“The workflows’ efficiency and stability are some of Bricsys 24/7's biggest strengths. Only one platform offers such capacities,” notes Gaubert.
Moving forward, COSEP plans to continue leveraging the platform as they take on new challenging construction projects.
“For a company like ours, stability is of utmost importance. Bricsys 24/7 is developed by a solid solution provider with proven efficiency in the construction industry. All our teams are familiar with the product, whether it comes to the platform structure or the distinctive features.”
To find out more and explore the advantages of a simple, yet powerful, construction collaboration, request your demo.
Belgium
Building
COSEP
- wwww.cosep.be
